Fremont City
California

Staff Report
3459

APPROVAL OF AGREEMENT WITH THE MISSION PEAK HERITAGE FOUNDATION FOR USE OF THE SHINN HOUSE AT SHINN HISTORICAL PARK AND ARBORETUM - Authorize the City Manager or his designee to execute a five (5) year agreement with the Mission Peak Heritage Foundation; and find that the agreement is exempt from California Environmental Quality Act (CEQA)

Information

Department:Community ServicesSponsors:
Category:Agreements and Contracts

Attachments

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Item Discussion

Executive Summary: The purpose of this item is to recommend that the City Council authorize the City Manager or his designee to execute a five (5) year Agreement with Mission Peak Heritage Foundation for the use of the Shinn House at Shinn Historical Park and Arboretum for the purpose of supporting the historical preservation of the Shinn House and providing docent-led guided tours, interpretive exhibits, special events, and interior cleaning of the Shinn House.

Body

BACKGROUND: Shinn Historical Park and Arboretum is a 4-1/2-acre park in northern Fremont. The Shinn House is a historic home located in the park that dates back to 1876, and it is surrounded by trees and gardens.  Mission Peak Heritage Foundation (“Foundation”) is a non-profit organization in Fremont that provides group tours of the Shinn House two times a month, or by reservation.  The Foundation also offers special events at the Shinn House throughout the year.

 

The City entered into a five (5) year Agreement licensing the use of the Shinn House to the Foundation effective November 1, 2000 entitled “Agreement for the Historic Preservation, Interpretive Program Operation and Interior Maintenance of the Shinn House. On May 1, 2005, in accordance with the provisions of the Original Agreement, the Foundation notified the City that it was exercising its option to renew the Original Agreement for an additional five (5) year period, thereby resulting in a new termination date of October 31, 2010. The Original Agreement expired, but the parties’ relationship continued with respect to the use of the Shinn House.

 

Negotiations have recently been completed with the Foundation and staff is now prepared to recommend a successor agreement that will extend the relationship through June of 2023; with an option to continue through 2033.

 

DISCUSSION/ANALYSIS: The City of Fremont has enjoyed a positive working relationship with the Foundation for many years. The Foundation has been a physical presence – coordinating and promoting historical preservation and interpretation, and providing activities to the community.

 

The Foundation provides interpretive services and docent-led tours of the Shinn House and Archive Room to the general public twice per month, and by arrangement for group tours. The Foundation also provides a number of special events throughout the year. Past events have included Arts and Crafts in Shinn Park, Ice Cream Social, Paint Your Pumpkin, Wreath Making, and holiday tours of Shinn House.

 

The proposed agreement incorporates substantially similar terms and conditions outlined in the original 2000 agreement, and again in the 2005 agreement. In general, the agreement would license the use of the Shinn House to the Foundation in exchange for the Foundation opening the facility to the public and maintaining it.  The five (5) year term specified in the proposed agreement – and two (2), five-year renewal options – will enable the long-standing partnership between the City and the Mission Peak Heritage Foundation to continue in support of the benefits provided by the Foundation for the Shinn House.

 

FISCAL IMPACT: None.

 

ENVIRONMENTAL REVIEW:  Staff recommends that City Council: (1) find that authorization of the agreement is exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §§ 15301 (existing facilities) and 15323 (normal operations of facilities for public gatherings); and (2) direct staff to file a CEQA Notice of Exemption.  None of the exceptions to reliance on a categorical exemption under CEQA Guidelines § 15300.2 applies, including the unusual circumstances exception, because there is nothing unusual about the project in terms of size, location, or other circumstance, and the proposed use of the existing facility is consistent with historic practice.

 

ATTACHMENTS:  None.

Document Comments

RECOMMENDATIONS:

1.              Authorize the City Manager or his designee to execute an agreement with Mission Peak Heritage Foundation providing for use of the Shinn House at Shinn Historical Park and Arboretum for an initial five (5) year period through June 2023, with the option to renew for two additional two-year periods.

2.              Find that the agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §§ 15301 (existing facilities) and 15323 (normal operations of facilities for public gatherings), and direct staff to file a CEQA Notice of Exemption.