Fremont City
California

Staff Report
3615

CENTERVILLE TRAIN DEPOT PAID PARKING PROGRAM - Approval of a Service Agreement with SP+ Municipal Services, for the Centerville Train Depot Paid Parking Program; and Increase the Daily Weekday Parking Rate from $2.00 to $3.00.

Information

Department:Public WorksSponsors:
Category:Agreements and Contracts

Item Discussion

Executive Summary: The purpose of this report is to obtain parking management services for the Centerville Train Depot Paid Parking Program and to adjust the planned daily parking fee to $3.00 to recover operating costs for station parking management, security and cleanliness.

Body

BACKGROUND: The Centerville Train Depot (Depot) is a busy, multi-modal transit hub, serving the ACE train, the Amtrak Capitol Corridor train, and many on-road transit services.  Many passengers who disembark at the Depot connect with another transit system, join a carpool, or drive their personal vehicles parked overnight in either one of the parking lots at the Depot.  Likewise, many people begin their train or bus ride from the Depot and park their cars there during the day.

 

On March 20, 2018, City Council held a public hearing, introduced an ordinance to authorize fees on City-owned parking lots, adopted a resolution establishing the Centerville Train Depot Paid Parking Program with a daily weekday parking rate of $2.00, authorized an appropriation of $150,000 from the General Fund Program Investment Reserve to fund staff time and the start-up costs, including the purchase of equipment, for the Centerville Train Depot Paid Parking Program.

 

DISCUSSION/ANALYSIS: The City issued a Request for Proposals on June 21, 2018 for parking management services at the Depot.  The City received three proposals on July 12, 2018, from the following parking management firms: SP+ Municipal Services, Ace Parking Management, Inc., and Cambridge Transportation Labs.

 

The selected contractor will procure and install the parking pay station machines, setup the mobile payment application, setup the payment integration for the City to receive the parking revenue, and provide daily maintenance and management of the parking lot and equipment.

 

An evaluation panel comprised of City staff and a private consultant experienced in parking management reviewed each firm based on the proposal packages submitted.  Proposals were evaluated based on the completeness of the proposal, project scope and understanding, overall and local experience to perform the required services, billing rates, and the overall project approach.

 

SP+ Municipal Services’ proposal was thorough and complete and appeared to offer the services and equipment best suited for the paid parking program based on the evaluation criteria described above.

 

Staff recommends execution of a one-year service agreement with SP+ Municipal Services in an amount not to exceed $100,000, with the option to renew the agreement for up to four additional one-year terms with an amount not-to-exceed $50,000 per year, providing the City Manager determines that the services and equipment provided is satisfactory.

 

As a result of public feedback received regarding the proposed parking program, staff evaluated the need for enhanced security and additional operational needs.  Given the resources required for the additional level of service, the City delayed implementation of the paid parking program while various other improvements were being completed, including numbering the parking stalls, crack sealing of the paved parking lot, landscaping and site cleanup. Improvements to the Depot building are also scheduled, which include roof and wood work repair, painting of the structure, train stop waiting area, and trash enclosure.  Also, a partnership was formed with the Altamont Corridor Express to install, maintain, operate, and monitor a video surveillance system at the north parking lot and loading platform.  The security cameras are currently being installed.

 

As a result of the enhanced offerings, staff is recommending increasing the fee from the $2.00 per day rate previously approved by City Council to $3.00 per day.  This fee increase will ensure that the management and operation of the Depot parking lot can be maintained, and the $150,000 allocated from the General Fund Program Investment Reserve can be repaid within the time required.  It is noted that parking rates for both BART stations in Fremont are $3.00 per day.

 

Information regarding the proposed rate increase and City Council meeting was mailed out to surrounding businesses and residences near the Depot, posted at the Depot building, and posted on the City’s website and social media platforms.  The Centerville Business Association and Depot tenant were given a project update, including the proposed rate increase. Status meetings were held with local transit agencies serving the train depot as well.

 

Staff anticipates that the paid parking program will start by summer 2019. Staff will provide an update to Council six months from inception of the operation.

 

FISCAL IMPACT: Funds in the amount of $150,000 to procure, install and configure the equipment have been previously appropriated by City Council using the General Fund Program Investment Reserve.  Should the agreement get extended for the four additional one-year terms, at $50,000 annually, staff anticipates that the parking fees collected will be able to fund the contract extensions for parking system management, as well as reimburse over time the initial system start up investment provided by the General Fund Program Investment Reserve.  The annual parking revenue is estimated to be $189,000.

 

ENVIRONMENTAL REVIEW:  The installation of the pay station machines for paid parking program was previously determined to be categorically exempt under Section 15301 of the California Environmental Quality Act, which exempts minor additions to existing structures.  The operation and maintenance services for the paid parking program are exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15061(3).

Document Comments

RECOMMENDATIONS:

1.              Approval of the following actions related to the Centerville Train Depot Paid Parking Program: Authorize the City Manager or his designee to execute a service agreement with SP+ Municipal Services in an amount not-to-exceed $100,000 for the procurement and installation of paid parking equipment and daily parking management services for a one year term with the option for the City Manager or his designee to renew the agreement for up to four additional one year terms with a not-to-exceed amount of $50,000 per year, provided the City Manager or his designee determines that the consultant has been responsive to the City’s needs and the quality of work has been satisfactory.

2.              Adopt a resolution amending the Master Fee Schedule to increase the daily weekday parking rate from $2.00 to $3.00.